I am planning a(n):
Is this an SGA or class council event?
Is this a club-sponsored event/meeting?
Who is the club sponsor?
What is the sponsor's email?
Upon submission of this request, my club sponsor will receive an email. I have spoke with my club sponsor to get their approval for this event.
Club Contact Person:
Will this event be held outside of regular school hours (Monday-Friday 7:30 a.m. - 5:30 p.m)
Are there conflicts with other events on the calendar?
Is this a one-time or recurring event?
Please note: All events, meetings, and fundraisers are required to be scheduled at least two (2) weeks in advance.
Event Start Date/Time:
Recurring Scheduling Information
How often will the event/activity be occurring?
What advertising/marketing plan will you be using?
If other, please specify:
Will you need a sign stand?
Would you like for Marketing to design advertising material for the event?
Please upload advertising material.
All advertising material must follow the policy for displays in public spaces. Internal marketing materials are approved through the Office of Student Affairs. Marketing material that will be distributed externally must also be applied by the site Marketing Manager.
Purpose/goal of the event:
Who will be invited?
Will external guests be attending this event?
Number of expected attendees:
Will you need audio-visual equipment?
If yes, please specify:
Will there be a cost to hold this event?
Cost to the organization: $
Charge for Attendance: $
Will you be serving food?
Will the food be catered?
If you will be using a caterer, you must submit proof of liability insurance for the catering company and the upload for liability insurance for caterer is not a current house account.
Will you be serving alcohol?
If yes, please explain:
Will there be a guest speaker?
If yes, please provide his/her First and Last Name:
Will additional security be needed?
Will additional support from Facilities be needed?
Will health care services be a component of the event?
Will there be any potential for risk for any of the attendees?
If yes, please explain the following:
(2) Plan to inform attendees:
(3) How the risk will be lessened:
Please provide a detailed description of the event:
Please upload any further documentation for risk mitigation including waivers, description of risks, etc.